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2018 GDPR Policy

Under the General Data Protection Regulation (GDPR) our organisation is obliged to inform you that, as members, we hold your personal data which may include names, addresses, telephone numbers and email addresses. This information is stored in a secure system.

If you would like any of this personal information removed, please contact the Secretary or Chair of Hamnavoe Carers.

Members should be aware that basic information is held to run the organisation and to inform members of future events, changes to timetables, etc.

Members who cease to volunteer for Hamnavoe Carers or who cease to be members are requested to remove Hamnavoe Carers data from computers and memory devices.

People and organisations we hold data on

Members, charity trustees, volunteers, drivers, goods suppliers, Orkney Islands Council, funding organisations, Community Transport Association, OSCR

The information we hold

Names, addresses, phone numbers, email addresses, contact details

Why we hold this information

To process new applicants, to send out rotas and information needed to run the organisation, to contact people and organisations to inform them of and to advertise services and events, to purchase goods and services, to maintain proper records and to keep up with current news and legislation

Where information is stored

On password protected computers or in a locked filing cabinet

When information was collected and how long it will be kept

Data has been collected since the group was reorganised in 2016.  Information is kept up to date and is deleted when no longer required


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